The role of a medical transcriptionist is a specialist one. Training, experience and a high level of accuracy are required to take on such a role. It is also important that your medical secretary keeps up to date with the latest developments in medicine and is prepared to research any new or difficult medical terminology or new medical products. Medical transcription is a broad term that covers a vast amount of different specialities and areas of medicine and because of this, it is always a good idea to select a transcription company that can provide you with a medical secretary with training and experience in your specific field of medicine.
Once you have acquired a suitable secretary, it is advisable to stick with them for all subsequent work, as this will ensure consistency in your documents and allow you to build a strong working relationship. Although you will most probably never meet your typist face-to-face, a good working relationship is mutually beneficial, allowing for your typist’s professional development and consequently, your gained confidence in the quality of their work
There are many advantages to outsourcing your medical transcription.
Here are just a few:
- You Save Money. Using a medical transcription service will save you money, as you will only pay for the work that is done. You will also make huge savings on overheads such as equipment, holiday pay, national insurance, sick pay and office space, just to name a few. Also, prices for medical transcription are worked out on a ‘per audio minute’ basis rather than on time spent so a fixed price can be agreed rather than a speculative one which may change based on a typist’s speed and capabilities.
- You Save Time. You are able to save large amounts of time, as turnaround time for work is much faster and work can be continued out of office hours. Your in-house staff will also be able to make better use of their time in your practice or hospital as you effectively free them up from some of their administrative distractions such as generic audio typing. For students and pharma research companies, your time can be fully spent considering your ideas, and quotes and information can be more easily accessed from a document rather than from raw audio.
- High Quality, Consistent Service. Consistent Service. One of the main worries many companies have with outsourcing is consistency and reliability. Many transcription companies will offer medical clients the option of having their own secretary allocated for all work. Not only does this mean that you can train your secretary to always meet your requirements and your work style but you can rest assured your work will always be on time as that secretary will have a vested interest in getting work to you on time and to the best possible standard.
It is important to take your time and select carefully when choosing to outsource your medical transcription to a transcription company. You should ensure that the company you choose to work with is registered with the Data Protection Act and is also compliant with the Health Insurance Portability and Accountability Act. This will ensure that your sensitive data is kept private and confidential and that your files are always handled with care. Remember, patient care and confidentiality is first and foremost, so it’s always worthwhile researching various transcription companies thoroughly before sending any sensitive information online.
Transcription City are also able to offer a range of medical secretarial work. For instance, we can help with various copy typing that you may have. We also provide a proofreading and amendment service for clients who use voice recognition software for their medical dictations, which is essential for accuracy of data. Speech recognition software is constantly developing and improving, but is far from being accurate enough to trust without secondary editing and proofreading. This is especially true of medical documents, including letters, reports and research interviews. Correct spellings of abbreviations, medical terms and medicines(especially those still in development) requires skillful research combined with a professional, methodical approach, knowledge and common sense – something that medical transcription software can’t provide.
We are happy to work with any file delivery system that you may have or can offer you our own secure upload system, along with your own login and password to send and receive your work. We aim to ensure our medical typing service is as convenient and user friendly as possible and are even able to receive your dictations directly from your iPhone, iPad or android device! If you carry out your dictation or interviews on tape, visit our tutorials page or contact us to discuss how best to convert your files to digital format for transcription. This is a process we can advise on, or provide for you for an added cost.
If you have any questions or concerns about our medical transcription services or would like to obtain a quote from us, please feel free to contact us at any time to find out what options we have for you and how we can save you time and money.